Episode 34

5 Important "Systems" That Instructional Coaches Should Setup for their Coaching Programs

In this episode of “Ask the Tech Coach,” Jeff and Nick discuss why it’s important for Tech Coaches to create systems for their various duties throughout the day that will help them do things just a bit faster. In this episode, we discuss:

How Can We Create Systems for our Tech Coaching?
- What is a “System”?
  - A way to document how something is done
  - A tool that can be used to help you stay organized
  - An opportunity to stay consistent
Why are Systems Important?
- Systems keep tech coaches moving faster and help you work with more teachers to effect change quicker
What is an example of a System?
- Teacher Onboarding System
- Blog Writing System
- Podcast Producing System
- Newsletters and Emails
- Scheduling Appointments
What could a system look like?
- A checklist
- Screenshots
- Video tutorials
- A ticket system
- Gmail filters
Great applications that help in creating systems
3 Things to think about when creating systems for Tech Coaching
- Think of something important (a task) that needs to get done … over and over
- Determine what type of system would work best to help automate that task
- Is there a different way of doing something so you don’t have to keep doing it?
Free Downloadable Systems for Tech Coaches and Podcasters
- Blogging and Podcasting Editorial Calendar (Google Sheets)

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Explore these Resources

In this episode, we mentioned the following resources:

Blogging and Podcasting Editorial Calendar (Google Sheets)

Tech Coach Tip of the Week

No Tech Coach can be everywhere at every moment of the day. Many Tech Coaches are also full time teachers but are still responsible for working with other teachers in their building. For this reason, it’s imperative that Tech Coaches create systems to help them stay focused on what tasks they are being asked to do and do often.

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